SGA Bylaws, Documents, Forms and Minutes

Budgets

Treasurer Training

If your organization has an SSI account, your organization's treasurer must attend a treasurer training session during the academic year. In these sessions, you will learn about the expectations surrounding your organization's funds, Student Services Inc., and more!

Fall Treasurer Training for 2023-2024 will all be in Sykes 10A.  In order to accommodate the 200+ student organizations who need to attend please make sure to register on RamConnect so enough chairs and handouts are available.

Tuesday September 12 3:00-4:00pm https://cglink.me/2f3/r2114211 
Wednesday September 13 12:00-1:00pm https://cglink.me/2f3/r2114213 
Monday September 18 3:00-4:00pm https://cglink.me/2f3/r2114212 
Wednesday September 20 2:00-3:00pm https://cglink.me/2f3/r2114210 

SGA Budgeting Allocations Process for 2024-2025

There are three different deadlines depending on how much an organization is looking to request.

If your organization would like to request $10,000 or more, a budget request is due January 29th and to include:
A recorded presentation video will be required. (uploaded via this link separately, no longer than 5 minutes.
Supplemental written word document uploaded in the Ramconnect form. 
If your organization would like to request between $1,000 and $9,999, a budget request is due February 23rd and to include:
​​​Supplemental written word document uploaded in the Ramconnect form.
If your organization would like to request less than $1,000, a budget request is due April 7th which is also the FINAL DEADLINE and to include:
Supplemental written word document uploaded in the Ramconnect form.
No in-person presentations will be required.  While only video presentations are needed for more than $10,000 requests, a written document is requested (to supplement the small boxes in the spreadsheet) for everyone so that the Finance Committee has all the necessary information to make an informed decision. If the finance committee has any questions or needs additional documentation to consider when reviewing your budget request, you will receive an invitation to zoom into a Finance Committee meeting.  You will receive a request with two weeks’ notice to attend via zoom.

All the links you need and what to submit:
1.  Budget Request Ramconnect Form – inside this form you will find the link to the excel file. The form will open on December 8, 2023 and close on April 7, 2024.
*Please make sure the name of your file includes the name of your organization and the year '2024'
Sample written supplemental document
It is anticipated groups will receive a tentative 2024-2025 budget by May 15, 2024. Final budget numbers will not be available until August of 2024. Please keep in mind that on average, student organizations request over 1.4 million dollars and there is usually only $870,000 to allocate.

The SGA Treasurer has created this additional step by step guide in how to navigate the excel document.  View it here: video tutorial.  If you have any questions or concerns, please email the SGA Treasurer, Jasmine Stewart at sgatreasurer@wcupa.edu.

Auxiliary Requests

Per the SGA Financial Policies and Procedures, any student organization recognized by the Office of Student Leadership and Involvement is eligible to apply for auxiliary funding. The Auxiliary Request Form should be used for an organization's treasurer to submit an auxiliary request.

Please take note of the following to consider before applying for auxiliary funding:

  • Auxiliary funding should be an organization's last resort for funding
  • An organization is permitted one (1) auxiliary allocation per academic semester
  • Auxiliary funding is not guaranteed and will be allocated at the discretion of the SGA Finance Committee
  • All Auxiliary requests need to be submitted a minimum of two full weeks before funds are needed

Once an auxiliary request has been submitted it will be reviewed by the SGA treasurer. Approval of this form does not mean the auxiliary request has been granted, but rather that the SGA treasurer has received and reviewed the submission. Once this form has been reviewed, the SGA treasurer will contact the organization's treasurer if necessary to schedule a meeting with the SGA Finance Committee.

SGA Finance Committee meets on Thursdays during the Spring Semester.

*The last day to submit an auxillary request for the Spring 2024 semester is 3/29/24. 

SSI Accounts & Accessing Funds

Student Organizations with SSI accounts need to follow all SSI Policies and Procedures to access their funds. In particular:

  • The SSI Credit Card can be used for online purchases. Fill out and have your advisor sign a Credit Card Request Form
  • Use SSI to Sell Tickets
  • If using venmo, use WCU-SSI, the SSI venmo account, no student should use a personal venmo to collect funds for a student organization
  • Donna Snyder in SSI needs to sign all contracts. No student should sign a contract for a DJ, space, hotel etc.
  • Remember your organization should not be paying any sales tax. A tax exemption form is available in the SSI office.
  • The last day to use the SSI Credit Card is the last day of classes for the spring term. 

Newly Recognized Organizations

Organizations recognized during the Spring 2023 and Fall 24 academic year can request up to $500 in New Organization Funds that must be used by the end of the 2023-2024 academic year.

  • Organizations must have turned in the SSI account paperwork
  • Attended treasurer training or pass the make up treasurer training. 

New Organizations Budget Request Form

Important Documents

Minutes

2023-2024 MINUTES

Previous Years Minutes

For any questions regarding the minutes, please email our Secretary.